Skip to main content

Supplier Invoices

Where: Purchase → Supplier Invoices.

Track what you owe suppliers: bills generated from purchase orders, verified, and paid down to zero.

Creating a bill​

  1. Click New Invoice.
  2. Pick the Purchase Order (Approved / Ordered / Partial / Received POs are offered, shown with status and total).
  3. Optionally enter the supplier's own invoice number (e.g. INV/2026/00123).
  4. Click Create Invoice — the bill is pre-filled from the PO's lines.
Prefer creating from a confirmed GRN

Creating the invoice from a confirmed GRN (PO detail → Receipts tab → Create Invoice) runs the 3-way match — ordered vs received vs billed — and flags variances before you pay. The bill created from a bare PO skips that check.

The bill lifecycle​

Draft → Verified → Pending Payment → Partially Paid → Paid (Cancelled possible before payment).

  • Verify Invoice — marks the draft checked and ready for payment.
  • Record Payment — amount (defaults to the balance, can't exceed it), date, method (Bank Transfer / Cheque / UPI / Cash / Card / Other), reference/UTR and notes. Payment history accumulates on the bill, and the PO summary shows Total Outstanding.

Where things live​

  • This page is the register with detail dialogs for verify/pay.
  • The 3-way match banner and Print/Email buttons live on the invoice dialog opened through PO detail → Invoices tab — use that route when you need the match view or a printed bill.
  • A Zoho sync button appears when Zoho Books is connected.